Part Time Flight Coordinator


Position Title: Part Time Flight Coordinator

Reports to:  Flight Coordinator Manager/Flight Operations Manager

Expectations for All Employees:

Support the organization’s mission, vision, and values by applying the principles of trust, honesty, respect, integrity, and commitment exhibited through a collaborative culture based on safety, quality and security.

Positions Summary:

Provide outstanding customer service to both our internal and external customers.  This individual will be responsible for trip planning and Quality Assurance of all trips scheduled by Flight Operations (chartered/brokered/managed).

Primary Duties and Responsibilities include but not limited to:

  •  Monitors the status of all planned flights and flights in progress from the point of origin to final destination.
  • Ensures all ground handling, fuel, landing/departure slots, etc are arranged and in order before releasing a flight.
  • Identifies, anticipates and takes corrective action to minimize actual/potential delays due to scheduling operations, crew legality and maintenance issues.
  • Responsible for crew logistics; arranging/coordinating crew hotel accommodations, ground transportation, as well as commercial airline arrangements.
  • Advises appropriate personnel of potential/actual delay and conditions affecting safety of flight.
  • Review, prepare and submit post flight expenses and applicable reports.
  • Responsible for passenger logistics; arranging/coordinating ground transportation, catering, and hotel accommodations (when requested).
  • Responsible for FBO selection and database upkeep; coordinate catering, ground transportation requirements and any other passenger requirements and/or preferences.
  • Prepare Trip Packets for crew to include fuel releases and international paperwork when applicable.
  • Responsible for arranging handling and customs for international trips.
  • Responsible for assisting owners to resolve any billing discrepancies/disputes as needed.
  • Become proficient in FOS, TFBO, Fuelerlinx, Flightbridge, and all other applicable software.
  • All other duties or tasks necessary to ensure the successful operation of the flight department.


  •  Previous high-end customer service preferred
  • Ability to work autonomously or in a team environment
  • Ability to be flexible and adapt to change in a constantly changing environment
  • Strong organizational skills – detail oriented, ability to prioritize and be proactive
  • Ability to work under pressure with minimal supervision
  • Ability to maintain client confidentiality

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